In order to process family responsibility leave you need to have added the family responsibility leave code to the Leave tab on the Masterfile: 

  • Edit 
  • Employee Masterfile 
  • Leave 

If the code 0003 is not on the leave tab with a cycle leave entitlement you will need to add the code and the entitlement as per the company policy or BCEA guidelines:

The setup on the masterfile is done as a once off.  To process the leave day when the employee takes the leave day you will do the following: 

  • Navigate to Process, Payslips. 
  • Click on the Leave tab. 
  • In the first available open line, enter the code 0003. 
  • In the Date From section either type in the date or click on the magnifying glass and select the date from the drop down menu. 
  • In the Date To section either type in the date or click on the magnifying glass and select the date from the drop down menu: 
  • You can enter remarks in the Remarks section – this is not mandatory but can make reporting and reconciliation easier. 
  • Click on Save. 

As of the release of 2024 Update 2b (please view history of changes here) released on the 4th of December 2023 when you process family responsibility leave for an employee that is hourly paid (weekly and fortnightly employees by default or monthly employees where hourly paid has been checked on the masterfile) will now automatically have a code 5019 be added to the income tab that will show the days of family responsibility leave multiplied by the daily rate.